Milestone Two: Implementation Cost and Security

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Overview: Your organization is contemplating the purchase of a new human resource information system and has tasked you with formulating a proposal. Organizational details for you to consider for this assignment are as follows:

  • There are a total of 500 employees at the site; 450 non-exempt employees who clock in and out each day, and 50 exempt employees who do not use a time clock and are paid a standard weekly salary.
  • The organization has an electronic time capture and payroll system already in place that:
    • Is manually updated when employees are hired or terminate employment
    • Is a stand-alone application, not interacting with any other database system
    • Is maintained by two full-time payroll administrators, reporting to one payroll manager
  • Human resource records are primarily paper-based.
    • Employee personnel files are maintained in file folders
    • Personnel files are manually updated with demographic, performance, and disciplinary information
    • Demographic data is available currently in an Excel database, which is manually updated
    • Personnel files are maintained by four full-time human resource clerks, who are non-exempt and report to the full-time HR manager

The new HRIS system is expected to drive a self-service approach to records management, while also ensuring confidential and proprietary data is secure. In a 4-5 paper with a minimum of three scholarly sources, compare the current human resources data-collection system with at least two new HR information systems that are being considered as it relates to costs/benefits and risk.

This assignment will asses the following course outcomes:

  • Evaluate HRIS systems for their ability to meet organizational requirements based on needs assessments
  • Contrast and compare HR information systems on the basis of organizational financial requirements
  • Determine best practices for balancing the need to open access to data and information contained in an HRIS with the importance of protecting propriety and confidential personal data

Prompt: Your paper should answer the following: What are the major factors to consider when an organization is considering upgrading or implementing a new human resources information system as it relates to project implementation costs and security of confidential data?

Specifically, the following critical elements must be addressed:

  • Capture projected implementation costs of the new HRIS
    • Hardware, software, software license fees
    • Facility upgrades required (electrical, mechanical, remodeling)
    • Headcounts increase to recruit new skill sets, as compared to cost reductions, e.g., employee headcount reductions due to automated data collection, job eliminations, cost savings due to elimination of legacy systems
    • Return on investment (ROI) calculated over a four-year period
  • Develop recommendations that:
    • Balance the requirement to maintain the security of proprietary and confidential data with the need for self-service maintenance and access by employees

Guidelines for Submission: Written of projects must follow these formatting guidelines when applicable: 4-5 pages, not including references and a cover page (which are required); double spacing, 12-point Times New Roman font, one-inch margins, and using APA format for all elements. Attached is Milestone One for reference.

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